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Account creation and permissions

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I understand that once a user creates an account there are no permissions given. With a form they are not able to use a link I give them to complete unless I give them the creat:submission role. What can be done so this is an automatic thing?  It seems redundant that o have someone fill out a form somewhere else where we need this info in perscom. 

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I would also like to add to that that the form submission should have the ability to send out some sort of notification via email or some thing to whomever we deem necessary. I believe this would help with multiple facets of what you’re trying to do not just a military side of it.

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